Sharing files or folders in OneDrive is a great way to collaborate on a project, or to share single, potentially large files without needing to email them. This article will show a brief overview of how to set it up.
Sharing a file
- In your OneDrive folder, locate the file you want to share, or add it to your OneDrive if you haven't already.
- Right click the file, and click OneDrive > Share:
- A screen with some sharing options will come up. You have two options: Sharing a link, or Sharing with specific people.
- Sharing a link
- This option is useful if you want to share your file with an undetermined number of people. Click the gear next to the Copy link button, and you will see the following screen:
- You can change these settings to your liking. Sharing with People in Colostate will be accessible by anyone with the link, but requires a NetID login.
- The options under More settings allow you to decide whether your file can be edited, and how long your link will be valid (if you want it to expire).
- Once your settings look good, click Apply. Then, you can click Copy link, and your link will be created and copied to your clipboard.
- If you need the link again in the future, you can right click the file and click OneDrive > Copy link.
- This option is useful if you want to share your file with an undetermined number of people. Click the gear next to the Copy link button, and you will see the following screen:
- Sharing with specific people
- A bit more straightforward, this option allows you to share the file with specific people within CSU. You can add the names of each person you want to share with, choose the edit permissions you would like, and then click Send.
- Everyone will receive an email with the invite to view/edit the file.
- A bit more straightforward, this option allows you to share the file with specific people within CSU. You can add the names of each person you want to share with, choose the edit permissions you would like, and then click Send.
- Managing permissions
- If you need specific people to have specific permissions, you can do this by right clicking on the shared file and clicking OneDrive > Manage Access.
- On this screen, you can click a name to edit the permissions of each individual contributor:
- Sharing a folder
- Sharing a folder works the exact same way as with files and can be set up by following the same steps.
- The only thing to keep in mind is that any read/edit permissions set up on a folder will apply to ALL subfolders and files within that folder.
- Permissions on individual files within a shared folder may be set with the steps above.